The Construction Management industry faces tough competitive winds blowing from all directions—from labour shortages to dynamic project requirements. Project owners continue to desperately fall short of planned budgets or deadlines.
A study conducted by the Global Construction Survey of project owners, KPMG in 2017 cited that management tools that are archaic have to replaced with innovative and integrated project management software tools built with the features required for the successful completion of any civil construction projects.
For most civil construction firm owners and contractors, project governance, risk management, and access controls remain extremely static and paper-intensive that fail to report events and generate reports in real-time. These controls over time turn out painfully lengthy and complex to such an extent that they throw everything on the face of project managers and in due course of time turn meaningless to make meaningful decisions.
Let’s put this way: construction companies that still travel the conservative route will be pushed out of the competition arena. This means they must shift gears from legacy paperwork management paradigms to easy-to-use and integrated construction management software for builders and contractors.
Construction Management Software:
We will discuss the adoption of project management (PM) software somewhat in detail. As we had seen at the start of the article, an effective PM tool or software will play an important role in eliminating cumbersome and tedious traditional paperwork practices.
Construction management software can make life easier if you are a construction firm owner or project manager right from handling RFIs, submittals, transmittals, change requests and business letters/note, creating, controlling and saving documents, facilitating access and sharing of information and data, eliminating risks through risk assessment and management, controlling costs and superfluous spend, planning efficient service delivery, facilitating speedy completion, expanding business presence, and overall improving the quality and quantity of projects.
Project Management software suite can bring home a range of analytics and data insights to predict the future, and take necessary action steps to avoid deviation from the original schedule.
The overall objective of the project management exercise in the construction area is field productivity. Easy-to-use cloud-based project management apps, whether web or mobile, can be accessed from anywhere, anytime. Field supervisors can draw out the complete file reports from the field. Paperwork can be tedious and cumbersome to the core, and normal pen-and-paper reporting can burn precious working hours. Furthermore, the data collated is free from human discrepancies or errors.
Automating the reporting and documentation process can considerably improve the quality of the data collated, easily retrieve data from a pool of data sources, package the required information in a meaningful format, and put it to use instantly. When storing of data is done in a centralized location in the cloud, the stakeholders or sponsors of a particular project can get access to site photographs, reports on safety incidents, risk assessments and documentation of weather status to be put to use almost instantaneously.
Better time tracking:
Most construction projects fail big time due to processes not adhered to time, and reporting not done in consequence. Better time tracking involves the use of effective project management suite with time mapped to the proper postcodes on-field thereby improving accuracy and still more optimizing the construction management workflow.
Communication at its very best can either make or break a construction project. Risk assessment data, project development status, expenditure details, and other pertinent data are to be communicated on a day-to-day basis and shared internally within the team, stakeholders, and project sponsors. The use of automation bots, chat, or messenger bots can improve the communication process at various levels all through the process.
Computer Imaging Tools:
Visual-aided technology has changed the way any project management methodology is viewed. For example, the use of AR and VR technology has assisted many a process in different industry verticals, enhancing the efficiency by manifold times. The civil construction industry should adopt AR and VR technologies for visual assessment of construction site, safety aspects, and other crucial processes that enhance the overall business strategy.
Transparency is another feature of how construction management technology should shape itself. Paperwork, however meticulously carried out, can never account for transparency as much as today’s project management tools do. With numerous dashboards, push notifications, and access control, modern-day construction management tools offer complete transparency required for the creation of tasks and modules and continuance of the business.
Access Governance control:
Not every construction project is the same. There will be many a situation where a particular activity or a group of activities have to be shared within a specific group assigned to carry out a specific task or activity. Here access governance control should be pre-defined in assigning roles or privileges to particular individuals or a group of individuals involved in the construction project. This can also help in getting rid of corruption and favouritism as the best suppliers, contractors, and sub-contractors are duly identified and deployed for the success of the project.